Senior Executive Bidding & Tendering
--Fortek Pvt Ltd.--
Job Description:
Position Structure:
Department:
Line Manager:
Stream:
Job Requirements
-
Base Qualifications:
- Master Degree
- Graduate
Skills & Tools:
Skills & Tools:
· Bachelor’s degree in electrical, Mechanical, Telecom, or Computer Engineering. Master’s degree (MBA / MS / MSc) in Business, Project Management, or Commercial Management is an advantage.
· Strong exposure to EPC / System Integration / Solution-Based projects and Public & Private Sector Tenders.
· High attention to detail and accuracy
· Excellent project management and stakeholder coordination skills
· Strong commercial, technical, financial, and negotiation skills
· Ability to work under tight deadlines
· Client facing communication and presentation skills
· Leadership, team management, and decision-making ability
· Strategic thinking with commercial acumen.
· Familiarity with CRM, ERP, or bid management tools.
Certifications (Preferred / Advantageous):
- APMP (Association of Proposal Management Professionals) – Foundation or Practitioner
- PMP / PRINCE2 (Project Management certifications)
- Certified Commercial Contracts Manager (CCCM / CFCM)
- ITIL (for service & SLA-driven bids)
Any certification in procurement, contracts, or commercial management is a plus.
Job Experience Required:
8 - 12 Years of proven experience in Bid / Proposal Management, Tendering& Large-scale, complex, multi-disciplinary bids.
Duties & Responsibilities
-
Key Responsibilities:
1. End-to-End Bid & Tender Management
· Own and manage the complete bid lifecycle from opportunity identification to final submission and post-submission clarifications.
· Lead two-stage bidding processes, ensuring clear separation, accuracy, and compliance of:
o Technical Proposals
o Financial / Commercial Proposals
· Develop and manage bid plans, timelines, responsibility matrices, and submission schedules.
· Ensure strict adherence to client instructions, tender documents, and evaluation criteria.
2. Technical Proposal Coordination
· Coordinate with Engineering, Solution Architects, and Subject Matter Experts to develop:
o Technical methodologies
o Solution architectures
o Compliance matrices
o Project execution plans
o SLAs, KPIs, and service models
· Review technical content to ensure:
o Completeness
o Clarity
o Compliance
o Alignment with client requirements and scoring criteria
· Ensure all technical submissions reflect best-in-class industry practices.
3. Commercial & Financial Bid Management
· Lead preparation of commercial proposals, including:
o Pricing models
o Cost build-ups
o BOQs / BOMs
o Payment terms
o Commercial assumptions
· Coordinate with Finance and Supply Chain for:
o Cost validation
o Margin analysis
o Currency exposure
o Taxation and duties
· Ensure pricing strategies are competitive, profitable, and risk aligned.
· Manage commercial deviations, exclusions, and clarifications.
4. Contractual & Risk Review
· Coordinate contractual reviews with Legal and Commercial teams.
· Identify, assess, and document:
o Commercial risks
o Contractual liabilities
o SLA penalties
o Performance guarantees
· Ensure risks are appropriately:
o Mitigated
o Priced
o Approved through internal governance mechanisms.
5. Compliance, Governance & Quality Control
· Develop and maintain bid compliance checklists.
· Ensure all submissions meet:
o Technical compliance
o Commercial compliance
o Legal and regulatory requirements
· Lead internal bid reviews and approvals prior to submission.
· Ensure proper version control, documentation, and authorization.
6. Stakeholder Coordination & Communication
· Act as the single point of contact for bid-related coordination internally.
· Interface with clients for:
o Pre-bid meetings
o Clarifications
o Post-submission queries
· Coordinate with partners, OEMs, and subcontractors for:
o Quotations
o Technical inputs
o Commercial terms
7. Post-Bid & Knowledge Management
· Support negotiations, clarifications, and best-and-final-offer (BAFO) stages.
· Conduct bid post-mortems (won/lost analysis).
· Maintain a bid knowledge repository, templates, and pricing benchmarks.
·
Continuously improve bid processes, tools, and standards.
Reporting Responsibilities (Daily, Weekly & Monthly)
-
Daily Reporting:
Daily Tasks:
• Review incoming tender opportunities and RFQs.
• Coordinate with internal teams on bid input.
• Track bid timelines and action items.
• Review technical and commercial drafts for accuracy and compliance.
Weekly Reporting:
Weekly:
• Lead bid review meetings and internal approvals.
• Coordinate cost validation and pricing reviews with Finance.
• Manage vendor and partner quotations.
• Update bid trackers, dashboards, and management reports.
Monthly Reporting:
Monthly:
• Conduct bid performance reviews (win/loss analysis).
• Update bid templates, compliance matrices, and standard responses.
• Support strategic planning for upcoming pipeline opportunities.
• Recommend process improvements for bid efficiency and success rate.