Assistant Manager Admin

Islamabad, Pakistan

Job Description:

We're on the lookout for a dynamic individual to join us as an Assistant Manager - Admin!

• Oversee and manage administrative operations to ensure efficiency and compliance with company policies.
• Supervise and coordinate activities of administrative staff, including receptionists, office assistants, janitorial staff and riders.
• Develop and implement administrative processes and procedures to enhance organizational effectiveness.
• Manage inventory levels for office supplies, equipment, and other essential resources.
• Maintain and manage office supplies, equipment, and facility requirements, ensuring a conducive working environment.
• Handle communication and coordination with vendors, service providers, and various stakeholders.
• Assist in budget planning and monitor expenditures related to administrative functions.
• Manage travel arrangements, accommodation, and logistics for staff and executives.
• Handle employee queries and concerns related to administrative matters.
• Coordinate office events, meetings, and conferences, ensuring smooth execution.
• Maintain records and documentation related to administrative processes and employee facilities.
• Contribute to the development and implementation of workplace safety and security measures.
• Collaborate with HR in personnel matters, including onboarding and offboarding processes.
• Implement and enforce policies and procedures to ensure compliance with relevant regulations.
• Provide support to senior management in various administrative and operational tasks.
• Stay updated on industry best practices and technological advancements to enhance administrative processes.


Position Structure:

Department:
Administration

Line Manager:
Shams Khan

Stream:
Admin


Job Requirements

  • Base Qualifications:
    • Bachelor Degree
    • Master Degree
    • Graduate

    Position Type:
    • Full-time
    Skills & Tools:
    • Bachelor's degree in Business Administration, Management, or a related field.
    • Strong organizational and leadership skills, with the ability to multitask and prioritize effectively.

    • Excellent communication and interpersonal abilities to liaise with internal and external stakeholders.

    • Proficient in using office productivity tools and software.

    • Knowledge of inventory management processes and practices.

    • Familiarity with budget planning and financial monitoring.

    • Understanding of workplace safety and compliance with relevant regulations.

    • Ability to adapt to changing environments and contribute to process improvements.

    • Demonstrated problem-solving skills and attention to detail.


    Job Experience Required:
    • Proven experience in administrative roles, with a minimum of 2-5 years in a supervisory or managerial capacity.

Duties & Responsibilities

  • ·       Oversee and manage administrative operations to ensure efficiency and compliance with company policies.

    ·       Supervise and coordinate activities of administrative staff, including receptionists and office assistants, janitorial staff and riders.

    ·       Develop and implement administrative processes and procedures to enhance organizational effectiveness.

    ·       Manage inventory levels for office supplies, equipment, and other essential resources.

    ·       Maintain and manage office supplies, equipment, and facility requirements, ensuring a conducive working environment.

    ·       Handle communication and coordination with vendors, service providers, and various stakeholders.

    ·       Assist in budget planning and monitor expenditures related to administrative functions.

    ·       Manage travel arrangements, accommodation, and logistics for staff and executives.

    ·       Handle employee queries and concerns related to administrative matters.

    ·       Coordinate office events, meetings, and conferences, ensuring smooth execution.

    ·       Maintain records and documentation related to administrative processes and employee facilities.

    ·       Contribute to the development and implementation of workplace safety and security measures.

    ·       Collaborate with HR in personnel matters, including onboarding and offboarding processes.

    ·       Implement and enforce policies and procedures to ensure compliance with relevant regulations.

    ·       Provide support to senior management in various administrative and operational tasks.

    ·       Stay updated on industry best practices and technological advancements to enhance administrative processes.

Reporting Responsibilities (Daily, Weekly & Monthly)

  • Daily Reporting:
    • Summarize key administrative tasks accomplished during the day.
    • Prioritize and outline upcoming administrative tasks for the next day.
    • Highlight any challenges faced in administrative functions and propose solutions.
    • Log important communications or meetings related to administrative matters.
    • Monitor the utilization of administrative resources and address any inefficiencies.

    Weekly Reporting:
    • Provide a summary of the status of ongoing administrative projects and initiatives.
    • Highlight significant achievements in administrative operations.
    • Detail challenges encountered in administrative tasks and the strategies employed.
    • Outline administrative tasks and objectives for the upcoming week.
    • Evaluate and propose adjustments to the allocation of administrative resources.

    Monthly Reporting:
    • Detail the progress of major administrative projects or goals.
    • Assess the utilization and efficiency of administrative resources.
    • Highlight any learning and development activities related to administrative skills.
    • Offer insights into potential improvements or innovations in administrative processes.
    • Set clear administrative goals and objectives for the upcoming month.