Assistant Manager - PMO

Qualifications

• BS Engineering (Electrical / Telecom / IT / Civil) / Project Management

Certifications (Preferred)

• Primavera P6 or MS Project
• PMP (Required)
• ITIL (Advantageous)

Other Key Skills

• Advanced Project scheduling

• ERP familiarity (Odoo preferred)

• Leadership & escalation handling
• Contractual understanding

• Executive reporting

• Multi-project handling ability

• Structured communication skills

• Cost control awareness

• 8–12 years relevant experience in ICT / Data Center / EPC projects

• Strong exposure in vendor-side / system integrator environment preferred

Perks & Benefits

At Fortek, we believe in empowering our people. We offer:

• Competitive salary based on experience and qualifications

• Annual performance-based increments & bonuses

• Medical facility

• Paid annual, casual & sick leaves

• Gratuity and EOBI benefits

• Training & professional development opportunities

• Collaborative, learning-driven work environment, and much more

Let’s build the future together! ⚡

1. Project Management & Portfolio Governance

• Governance Framework: Own the PMO governance framework — stage gates, baselines, change control, and escalation matrices — across the full portfolio of ICT projects.
• Project Initiation: Drive project initiation discipline: charters, scope statements, WBS development, kick-off packs, and responsibility assignment (RACI) matrices for every new award.
• Milestone Validation: Validate milestone achievement and stage-gate completion before authorizing progression to the next project phase.
• Portfolio Monitoring: Monitor portfolio health against time, cost, scope, and quality baselines; flag variances early and drive corrective action plans with project managers.
• SLA & Contract Compliance: Enforce contractual and SLA compliance milestones for supply, installation, testing & commissioning (SITC) and O&M engagements, including penalty-risk tracking.
• Management Reviews: Facilitate management review meetings, steering committee sessions, and portfolio prioritization exercises with senior leadership.
• Lessons Learned: Maintain the lessons-learned register and ensure closure findings are fed back into estimating, planning, and delivery practices.

2. Project Planning & Coordination

• Master Scheduling: Develop, baseline, and maintain integrated master schedules in Primavera P6 / MS Project covering engineering, procurement, delivery, installation, testing, and handover phases.
• Cross-Functional Coordination: Coordinate cross-functional dependencies between technical teams, procurement/commercials, logistics, subcontractors, and OEM principals to protect the critical path.
• Resource Planning: Perform resource loading, levelling, and manpower histogram planning across concurrent multi-site deployments nationwide.
• Schedule Risk Analysis: Conduct schedule risk analysis, what-if scenarios, and recovery/acceleration planning for delayed or at-risk projects.
• Material & Site Readiness: Track material readiness, delivery pipelines, and site-readiness prerequisites in coordination with warehouse, logistics, and site teams.
• Approvals & Handover: Coordinate client approvals, submittals, inspections, and punch-list closure to secure timely provisional and final acceptance certificates.

3. Cost Control & Budget Monitoring

• Cost Variance Monitoring: Monitor project cost variance against approved budgets and baselines; investigate deviations and drive corrective actions with project and commercial teams.
• Procurement Alignment: Validate procurement plans and purchase commitments for alignment with financial forecasts and approved project budgets.
• Margin Risk Management: Identify margin erosion risks early — scope creep, delay costs, price escalations — and propose mitigation strategies to protect project profitability.
• Financial Forecasting: Support periodic financial forecasting exercises: cost-to-complete estimates, cash-flow projections, and revenue recognition milestones.
• Cash Flow Protection: Track invoicing milestones against physical progress to safeguard project cash flow and minimize receivables lag.

4. Dashboards Management, Reporting & PMO Analytics

• Executive Dashboards: Design, build, and maintain executive dashboards (Power BI / Advanced Excel / Odoo 18 reporting) presenting real-time portfolio status, milestones, S-curves, and KPI trends.
• Progress Reporting: Publish weekly and monthly project progress reports covering physical/financial progress, earned value metrics (PV, EV, AC, SPI, CPI), risks, and issues.
• Data Repository: Maintain a centralized PMO data repository — project registers, risk registers, change logs, invoice-milestone trackers — with full data integrity and version control.
• Reporting Automation: Automate recurring reports and trackers within Odoo 18 (Projects, Timesheets, Approvals modules) to reduce manual effort and reporting lag.
• Executive Presentations: Present portfolio performance to senior leadership and recommend corrective and recovery strategies for underperforming projects.
• Decision Support: Provide management with decision-support analytics: profitability snapshots, resource utilization, delay attribution, and portfolio capacity forecasts.

5. Projects Team Training, Leadership & Development

• Coaching & Mentoring: Coach and mentor project coordinators, planning engineers, and PMO analysts on planning tools, reporting standards, and PMI-aligned methodologies.
• Internal Training Delivery: Design and deliver internal training sessions on Primavera P6, MS Project, earned value management, and Odoo 18 project workflows.
• Knowledge Base & SOPs: Develop and maintain the PMO knowledge base: SOPs, templates, checklists, planning standards, and onboarding packs for new project staff.
• Capability Assessments: Conduct capability gap assessments for the projects team and recommend certifications and structured development plans to HR.
• Performance Reviews & KPIs: Conduct structured performance reviews of PMO staff and drive KPI adherence across all projects in coordination with HR.
• Process Discipline: Promote process discipline and a strong documentation culture across the projects organization.
• Continuous Improvement Culture: Champion a continuous-improvement culture through post-project reviews, brown-bag sessions, and cross-project knowledge sharing.

6. Project Support, Stakeholder & Vendor Management

• Vendor Performance Management: Engage vendors, subcontractors, and OEM partners for performance alignment against delivery schedules, quality standards, and SLA obligations.
• Contract & Dispute Support: Support contract interpretation, claims assessment, and dispute resolution in coordination with commercial and management teams.
• Sales-to-Projects Handover: Coordinate with Sales and Pre-Sales teams for smooth sales-to-projects handovers, ensuring scope, commercial terms, and client expectations are fully transferred.
• Delivery Support: Provide hands-on planning, documentation, and coordination support to project managers during peak delivery, commissioning, and handover phases.
• Bid & Pre-Sales Support: Prepare bid-stage deliverables in support of pre-sales: preliminary schedules, resource plans, methodology write-ups, and compliance matrices.
• Stakeholder Liaison: Act as liaison between site teams, HO functions, OEM partners, and subcontractors to unblock issues and expedite decisions.
• Commercial Support: Support invoicing and cash-flow milestones by validating progress claims, delivery challans, and acceptance documentation with commercial teams.
• Site Visits & Travel: Undertake frequent site visits across Pakistan for progress verification, schedule validation, and on-ground coordination as required.

7. Risk, Compliance & Process Improvement

• Risk Management: Oversee live risk and issue registers per project - with owners, mitigation plans, and escalation timelines - & verify mitigation plan implementation; drive monthly risk review cadence.
• Re-Baselining Control: Review and approve schedule/cost re-baselining requests where justified, maintaining a controlled baseline change log with management sign-off.
• Quality Documentation: Ensure quality documentation discipline - method statements, ITPs, test reports, as-built records — is complete before handover.
• PMO Audits: Audit project compliance against PMO standards and contractual obligations; report findings and track corrective actions to closure.
• PMO Maturity & Process Improvement: Continuously refine PMO processes, templates, and tool configurations — and support resource capacity planning — to advance overall PMO maturity, planning accuracy, and delivery predictability.