Intern - Finance & Commercials
--Fortek Pvt Ltd.--
Job Description:
Fortek (Pvt.) Ltd. is a leading Pakistan-based ICT
Infrastructure and Data Center Solutions company, delivering end-to-end design,
deployment, and operations of mission-critical facilities for enterprise,
financial, and public sector clients. Behind every successful data center
project stands a disciplined commercial and financial engine — managing
procurement, vendor payments, inventory, taxation, and project cost control
with precision and integrity. As Intern — Finance & Commercials, you will be
embedded within this engine, supporting the Finance & Commercials team
across bookkeeping, invoice processing, procurement documentation, inventory
records, petty cash, and statutory compliance support — all executed within
Odoo 18 ERP. You will gain rare, hands-on exposure to how commercial operations
run in a live ICT infrastructure business, from Request for Quotation (RFQ) to
Goods Receipt Note (GRN) to three-way matching and payment. This internship program is designed as a structured launchpad: high-performing
interns are considered for progression into Junior Officer and Executive roles
within the Finance & Commercials track. If you are a finance or business
graduate (or in the final stages of your degree / professional qualification)
with strong Excel skills, attention to detail, and hunger to learn, this role
gives you the practical foundation most fresh graduates never get.
Position Structure:
Department:
Line Manager:
Stream:
Job Requirements
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Skills & Tools:
BBA / B.Com / BS Accounting & Finance (completed or final year/semester).ACCA (Knowledge/Skills level) / ICMA Pakistan (initial stages) / PIPFA in progress is preferred
Job Experience Required:
Fresh Graduate / Final year
Duties & Responsibilities
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1 Accounts & Bookkeeping Support
• Assist in recording day-to-day financial transactions (journal entries, receipts, payments) in Odoo 18 Accounting under supervision.
• Support posting and filing of supplier bills, ensuring correct account heads, cost centers, and project tags.
• Maintain organized digital and physical filing of vouchers, invoices, and supporting documents for audit readiness.
• Assist in monthly ledger scrutiny and flag missing or mismatched entries to the supervisor.
2 Procurement & RFQ Support
• Assist in preparing Requests for Quotation (RFQs) and collecting vendor quotations for office and project purchases.
• Prepare comparative statements (CS) of vendor quotations in Excel for supervisor review and approval.
• Support creation and tracking of Purchase Orders (POs) in Odoo 18 Purchase module.
• Follow up with vendors on delivery timelines, documentation, and order confirmations as directed.
3 Inventory, GRN & Logistics Documentation
• Assist in preparing and verifying Goods Receipt Notes (GRNs) against POs and delivery challans.
• Support physical stock counts and reconciliation of inventory records in Odoo 18 Inventory module.
• Maintain records of inward/outward material movement for projects and office stores.
• Assist in tracking delivery documentation, gate passes, and logistics paperwork for project shipments.
4 Invoicing, Billing & Receivables Support
• Assist in drafting customer invoices and delivery-linked billing documentation under supervision.
• Support tracking of receivables aging and preparation of client payment follow-up lists.
• Help maintain the invoice register and ensure invoice numbering, dates, and tax fields are accurate.
5 Petty Cash & Expense Management
• Assist in maintaining the petty cash register, expense vouchers, and supporting receipts.
• Support verification of employee expense claims against policy before supervisor approval.
• Assist in weekly petty cash counts and reconciliation with Odoo 18 records.
6 Vendor & Contract Documentation
• Maintain and update the vendor master file: NTN, STRN, bank details, contact records, and registration documents.
• Assist in compiling vendor evaluation records and SLA / contract documentation.
• Support onboarding documentation for new vendors, ensuring completeness before activation in Odoo 18.
7 Tax & Statutory Compliance Support
• Assist in compiling data for withholding tax deductions on supplier payments as guided by the Finance team.
• Support preparation of documentation for FBR sales tax and income tax filings (data gathering and organization only).
• Maintain a compliance calendar tracker of filing deadlines and alert the supervisor in advance.
8 Reporting, Reconciliation & ERP Data Quality
• Assist in bank reconciliation preparation by matching bank statements with Odoo 18 ledger entries.
• Support preparation of weekly and monthly MIS reports (payables, receivables, inventory, expense summaries).
• Perform ERP data-entry quality checks and cleanup tasks assigned by the Finance & Commercials team.
• Undertake any other task assigned by the supervisor consistent with the learning objectives of the internship.
Reporting Responsibilities (Daily, Weekly & Monthly)
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Daily Reporting:
Daily Tasks
* Post supplier bills, expense vouchers, and daily financial transactions in Odoo 18 Accounting with correct account heads and project tags.
* Update the petty cash register and attach scanned receipts for all daily expenses.
* Maintain the invoice register and verify accuracy of invoice numbers, dates, and tax fields.
* Scan, label, and file all vouchers and supporting documents for audit readiness.
* Check the compliance calendar and flag upcoming statutory deadlines to the supervisor.
Weekly Reporting:
Weekly Tasks
* Prepare weekly payables summary and receivables aging list for supervisor review.
* Conduct petty cash count and reconcile with the Odoo 18 ledger.
* Download bank statements and perform preliminary matching against ledger entries.
* Compile employee expense claims batch and verify against policy before supervisor approval.
* Perform ERP data quality housekeeping — fix account tags, cost centers, and missing attachments.
Monthly Reporting:
Monthly Tasks
* Support month-end closing by gathering pending bills, accruals, and adjustment data.
* Assist in full bank reconciliation for all company accounts.
* Compile withholding tax data and support sales tax return preparation for FBR filing.
* Prepare monthly petty cash summary and replenishment request.
* Support the monthly MIS pack — payables, receivables, and expense summaries.