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Manager HR & Admin

--Fortek--

Job Description:


Managing all HR and Admin related matters of the company including
Hiring, retention, leave and attendance management, data management, reward management, performance, grievances, employee motivation, payroll, budget, training and development
Administration of office, Facility Management, Asset Management, Office Supplies, Liaison with external stake holders including government agencies for coordination and NOC


Position Structure:

Department:
HR

Line Manager:
Muhammad Ali Asif

Stream:
HR & Admin


Job Requirements

  • Base Qualifications:
    • Bachelor Degree
    • Certifications

    Position Type:
    • Full-time
    Skills & Tools:
  • Strong knowledge of HR functions, including recruitment, performance management, and employee relations.
  • Familiarity with Pakistani labor laws and regulatory requirements.
  • Excellent organizational and multitasking skills.
  • Strong interpersonal and communication skills.
  • Proficiency in HR software preferably Odoo 14 and MS Office.

Job Experience Required:

Minimum of 7-10 years of experience in HR and administration, with at least 3 years in a managerial role., preferably in an IT Integrator 

Duties & Responsibilities

  • Human Resources Management:

    1. Recruitment & Selection:

      • Develop and implement recruitment strategies to attract top talent.
      • Manage the entire recruitment cycle, including job postings, screening, interviewing, and onboarding.
      • Collaborate with department heads to understand their staffing needs and ensure timely hiring.

    2. Onboarding & Orientation:

      • Design and conduct onboarding programs to ensure a smooth transition for new hires.
      • Ensure new employees are properly introduced to the company’s culture, policies, and values.

    3. Employee Relations:

      • Address employee grievances and foster a positive work environment.
      • Implement initiatives to enhance employee engagement and retention.
      • Mediate conflicts and resolve workplace issues in a fair and consistent manner.

    4. Performance Management:

      • Develop and manage performance appraisal systems that drive high performance.
      • Provide guidance to managers and employees on performance management and career development.
      • Identify and address training and development needs across the organization.

    5. Compensation & Benefits:

      • Oversee the development and implementation of competitive compensation and benefits packages.
      • Ensure compliance with local labor laws and regulations.
      • Conduct regular salary reviews and benchmarking to maintain market competitiveness.

    6. HR Strategy & Planning:

      • Develop and execute HR strategies aligned with the company’s overall objectives.
      • Forecast HR needs and plan workforce requirements in line with business growth.
      • Manage the HR budget and ensure cost-effective HR operations.

    7. Policy Development & Compliance:

      • Develop, implement, and review HR policies and procedures.
      • Ensure compliance with Pakistani labor laws and company policies.
      • Keep abreast of changes in labor laws and update policies accordingly.

    Administrative Management:

    1. Office Management:

      • Oversee the day-to-day administrative operations of the office.
      • Ensure the maintenance and functionality of office infrastructure, including IT systems and office supplies.
      • Manage relationships with vendors and service providers.

    2. Facility Management:

      • Ensure the efficient management of company facilities, including workspace allocation and maintenance.
      • Oversee health and safety standards, ensuring a safe working environment for all employees.
      • Coordinate with external contractors for facility maintenance and repairs.

    3. Event Management:

      • Plan and coordinate company events, meetings, and functions.
      • Manage logistics for conferences, seminars, and training sessions.

    4. Record Keeping & Documentation:

      • Ensure proper documentation and record-keeping of HR and administrative activities.
      • Maintain employee records, contracts, and other important documents in compliance with legal requirements.

    5. Budgeting & Financial Management:

      • Prepare and manage the HR and admin budget.
      • Monitor expenses and ensure cost-effective administration of resources.

Reporting Responsibilities (Daily, Weekly & Monthly)

  • Daily Reporting:
    Provide a daily update on HR activities, employee issues, and administrative operations to ensure smooth day-to-day functioning.

    Weekly Reporting:
    Summarize weekly recruitment progress, employee relations matters, and key administrative updates for review by senior management.

    Monthly Reporting:
    Compile a comprehensive monthly report detailing HR metrics, budget utilization, policy compliance, and strategic initiatives for executive review.
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