Deputy Manager Commercials, Inventory & Logistics

• Bachelor’s or Master’s degree in CS, IT or Business field.  OR

• Master Degree

• FULL-TIME

Strong knowledge of inventory control principles, logistics processes, and supply chain management.

Experience in vendor management, rider's management, and Inventory/Logistics SOPs preparation.

Excellent analytical and problem-solving skills with a proactive approach to identifying and resolving issues.

Proficiency in inventory management software and Microsoft Office Suite.

Ability to work effectively in a fast-paced environment and manage multiple priorities.

Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

Knowledge of applicable tools and equipment.

Able to complete tasks on time with minimal supervision.

Minimum 5 - 8 Years of experience in Commercials, inventory and logistics operations, preferably in the IT industry.

Key Responsibilities

1. Commercial & Procurement Management

·         Develop and execute commercial strategies to support project and operational needs within budgetary limits.

·         Manage end-to-end procurement cycles — from RFQs, quotation evaluation, and vendor selection to purchase order issuance and payment coordination.

·         Ensure procurement activities comply with approved budgets, internal SOPs, and audit requirements.

·         Evaluate cost competitiveness of vendors and ensure procurement aligns with company profitability goals.

·         Review and verify commercial documentation (quotations, purchase orders, delivery notes, invoices, GRNs) in Odoo for accuracy and compliance.

·         Coordinate with the finance department for vendor payments and reconciliation in Odoo/QuickBooks.

·         Analyse spending trends and prepare periodic reports on cost savings, vendor performance, and procurement efficiency.

·         Ensure transparent and compliant procurement practices aligned with company policies.

2. Inventory Management

·         Oversee centralized inventory operations across offices, warehouses, and project sites through Odoo ERP.

·         Ensure accurate inventory tracking, stock updates, bin management, and real-time item-level reporting.

·         Implement optimal stock levels, reorder points, and safety stock mechanisms for critical materials.

·         Conduct periodic stock audits, reconciliations, and variance analysis to maintain integrity of records.

·         Monitor consumption patterns, wastage, and pilferage prevention measures.

·         Ensure alignment of physical and system-based stock reports in Odoo with monthly closing cycles.

·         Collaborate with technical and project teams to forecast material demand for ongoing and upcoming projects.

3. Logistics & Distribution Operations

·         Plan and manage all inbound and outbound logistics, ensuring cost-effective and timely delivery of goods.

·         Oversee dispatch planning, fleet scheduling, and coordination with logistics vendors and company riders.

·         Ensure proper documentation of delivery challans, shipment tracking, and proof of delivery (POD) records in Odoo.

·         Monitor transportation efficiency, route optimization, and on-time performance metrics.

·         Liaise with site teams to coordinate movement of equipment and materials, ensuring minimal downtime.

·         Address logistics-related discrepancies and implement corrective measures to prevent recurrence.

4. Vendor & Supplier Relationship Management

·         Identify, evaluate, and onboard vendors based on technical capability, delivery performance, and pricing structure.

·         Negotiate favourable commercial terms, including credit limits, delivery schedules, and warranty clauses.

·         Maintain a vendor performance scorecard covering quality, lead time, and service responsiveness.

·         Establish long-term supplier relationships to ensure continuity of supply and operational efficiency.

·         Ensure supplier documentation, contracts, and certifications are up to date and compliant with company policies.

5. Procurement Rider’s Management

·         Supervise procurement riders ensuring timely pickup, delivery, and route adherence.

·         Conduct periodic performance evaluations and provide training on safety and delivery standards.

·         Maintain a digital record of rider activities and delivery completion through Odoo.

6. ERP & Documentation Management

·         Ensure all transactions related to purchase, inventory movement, and logistics are accurately recorded in Odoo.

·         Coordinate system enhancements and process improvements with the ERP team for better visibility and control.

·         Maintain comprehensive documentation for all commercial and logistics activities for audit readiness.

7. SOPs, Reporting & Compliance

·         Develop, review, and enforce SOPs for procurement, inventory control, logistics, and vendor management.

·         Ensure adherence to company compliance standards, ISO/QMS policies, and internal audit requirements.

·         Generate analytical reports (weekly/monthly) covering cost trends, inventory turnover, and vendor SLAs.

·         Participate in management reviews, presenting data-driven insights and operational improvement recommendations.

8. International Logistics Handling (Imports)

·         Manage end-to-end import operations including procurement from international suppliers, shipment coordination, and customs clearance.

·         Prepare, review, and manage import-related documents — Proforma Invoice, Commercial Invoice, Packing List, Bill of Lading/AWB, Insurance, Certificate of Origin, and HS Codes etc.

·         Liaise with freight forwarders, clearing agents, and banks for LC processing, import remittances, and document submission.

·         Ensure compliance with FBR, Customs, SECP, and SBP import regulations and documentation standards.

·         Track international shipments and coordinate port handling, duty assessment, and delivery to company warehouses or sites.

·         Monitor shipping timelines, demurrage exposure, and ensure cost-efficient import handling.

·         Maintain a complete digital record of all imports and related financial entries in Odoo ERP.

·         Analyse landed costs, import duties, and freight expenses to optimize future sourcing strategies.