Job Description:
This role ensures that all bids are strategically positioned, fully compliant, commercially competitive, and delivered within deadlines, while aligning with organizational objectives, risk appetite, and profitability targets.
The position plays a central coordination role between Sales, Engineering, Finance, Legal, Supply Chain, and Operations, and is critical in managing two-stage bidding processes involving separate technical and financial evaluations. The Bid Manager will drive bid governance, proposal quality, pricing strategy, and submission excellence for public and private sector tenders.
Position Structure:
Department:
Line Manager:
Stream:
Job Requirements
-
Key Qualifications:
- Master Degree
- Graduate
Position Type:
- FULL-TIME
Skills & Tools:
· Bachelor’s degree in electrical, Mechanical, Telecom, or Computer Engineering. Master’s degree (MBA / MS / MSc) in Business, Project Management, or Commercial Management is an advantage.
· Strong exposure to EPC / System Integration / Solution-Based projects and Public & Private Sector Tenders.
· High attention to detail and accuracy
· Excellent project management and stakeholder coordination skills
· Strong commercial, technical, financial, and negotiation skills
· Ability to work under tight deadlines
· Client facing communication and presentation skills
· Leadership, team management, and decision-making ability
· Strategic thinking with commercial acumen.
· Familiarity with CRM, ERP, or bid management tools.
Certifications (Preferred / Advantageous):
- APMP (Association of Proposal Management Professionals) – Foundation or Practitioner
- PMP / PRINCE2 (Project Management certifications)
- Certified Commercial Contracts Manager (CCCM / CFCM)
- ITIL (for service & SLA-driven bids)
Any certification in procurement, contracts, or commercial management is a plus.
Required experience:
8 - 12 Years of proven experience in Bid / Proposal Management, Tendering& Large-scale, complex, multi-disciplinary bids.
Duties & Responsibilities
-
Key Responsibilities:
1. End-to-End Bid & Tender Management
· Own and manage the complete bid lifecycle from opportunity identification to final submission and post-submission clarifications.
· Lead two-stage bidding processes, ensuring clear separation, accuracy, and compliance of:
o Technical Proposals
o Financial / Commercial Proposals
· Develop and manage bid plans, timelines, responsibility matrices, and submission schedules.
· Ensure strict adherence to client instructions, tender documents, and evaluation criteria.
2. Technical Proposal Coordination
· Coordinate with Engineering, Solution Architects, and Subject Matter Experts to develop:
o Technical methodologies
o Solution architectures
o Compliance matrices
o Project execution plans
o SLAs, KPIs, and service models
· Review technical content to ensure:
o Completeness
o Clarity
o Compliance
o Alignment with client requirements and scoring criteria
· Ensure all technical submissions reflect best-in-class industry practices.
3. Commercial & Financial Bid Management
· Lead preparation of commercial proposals, including:
o Pricing models
o Cost build-ups
o BOQs / BOMs
o Payment terms
o Commercial assumptions
· Coordinate with Finance and Supply Chain for:
o Cost validation
o Margin analysis
o Currency exposure
o Taxation and duties
· Ensure pricing strategies are competitive, profitable, and risk aligned.
· Manage commercial deviations, exclusions, and clarifications.
4. Contractual & Risk Review
· Coordinate contractual reviews with Legal and Commercial teams.
· Identify, assess, and document:
o Commercial risks
o Contractual liabilities
o SLA penalties
o Performance guarantees
· Ensure risks are appropriately:
o Mitigated
o Priced
o Approved through internal governance mechanisms.
5. Compliance, Governance & Quality Control
· Develop and maintain bid compliance checklists.
· Ensure all submissions meet:
o Technical compliance
o Commercial compliance
o Legal and regulatory requirements
· Lead internal bid reviews and approvals prior to submission.
· Ensure proper version control, documentation, and authorization.
6. Stakeholder Coordination & Communication
· Act as the single point of contact for bid-related coordination internally.
· Interface with clients for:
o Pre-bid meetings
o Clarifications
o Post-submission queries
· Coordinate with partners, OEMs, and subcontractors for:
o Quotations
o Technical inputs
o Commercial terms
7. Post-Bid & Knowledge Management
· Support negotiations, clarifications, and best-and-final-offer (BAFO) stages.
· Conduct bid post-mortems (won/lost analysis).
· Maintain a bid knowledge repository, templates, and pricing benchmarks.
·
Continuously improve bid processes, tools, and standards.
Reporting Responsibilities
-
Daily Tasks:
• Review incoming tender opportunities and RFQs.
• Coordinate with internal teams on bid input.
• Track bid timelines and action items.
• Review technical and commercial drafts for accuracy and compliance.
Weekly:
• Lead bid review meetings and internal approvals.
• Coordinate cost validation and pricing reviews with Finance.
• Manage vendor and partner quotations.
• Update bid trackers, dashboards, and management reports.
Monthly:
• Conduct bid performance reviews (win/loss analysis).
• Update bid templates, compliance matrices, and standard responses.
• Support strategic planning for upcoming pipeline opportunities.
• Recommend process improvements for bid efficiency and success rate.